Verify the event source
Use an official organiser, host venue or verified partner as the primary source. A promotional poster can be useful, but the latest structure sheet and registration terms should take priority when details differ.
Read the schedule as travel information
Record the festival start and end dates, but also check the first event you intend to play, late registration, possible Day 2 or final-table dates and satellite opportunities. Your return flight should allow for the deepest realistic run.
Build the complete budget
| Item | What to confirm |
|---|---|
| Buy-ins | Entry amount, fees, re-entry rules and payment method |
| Accommodation | Nightly rate, taxes, qualification rules and cancellation terms |
| Transport | Airport, transfer type, pickup details and local travel |
| Daily expenses | Meals, tips, entertainment and a contingency amount |
Confirm package inclusions in writing
Ask for a concise written offer that separates included services from optional or conditional benefits. Confirm the room type, number of nights, transfer arrangement, host contact and any casino approval requirement.
Protect flexibility and wellbeing
Where possible, choose flexible travel terms and avoid relying on tournament winnings to fund the trip. Set a separate poker budget, schedule rest and keep enough time for travel disruption or event changes.